Passports
The Butterfield Library is an official Passport Acceptance Facility. This means we can accept applications for NEW adult passports and NEW or RENEWAL minor passports.
You must apply in person at an acceptance facility if any of the following are true:
1. You have never been issued a U.S. passport or
2. You were under age 16 when your previous passport was issued or
3. Your most recent U.S. passport was issued more than 15 years ago or
4. Your most recent US passport was lost/stolen or
5. Your name has changed since your previous U.S. passport was issued and you are unable to legally document your name change.
(See travel.state.gov for full requirements.)
Before your appointment:
It is important to carefully check travel.state.gov and their directions on Form DS-11 to avoid delays in processing.
Frequently Asked Questions
Q. How do I make an appointment?
Appointments can be made through our calendar. On our calendar page, press the Control and F keys to bring up a keyword search. Type "Passport" in keyword search > select an appointment > click the "REGISTER" button and complete the passport appointment form. If the passport appointment is FULL, that means the slot is booked.
Let us know if you cannot make any of the available dates, and we will do our best to accommodate you.
We can accommodate up to 4 family members per appointment (contact us if more than 4 per family).
We will send you an email confirming your appointment, along with details as to what you will need to bring with you.
Questions? Call us at 845-265-3040 or email us.
Q. What do I need to bring with me?
You will need to bring proof of ID, such as a driver’s license; proof of U.S. citizenship, such as an original or certified birth or naturalization certificate, or a previous U.S. passport; and the appropriate fees.
Read below for more information.
Q. Can I have my passport photo taken at the Library?
Yes, we take passport photos for new or renewal passports (but we cannot accept renewal applications; you must mail those on your own). The charge is $10.00 per photo.
HELPFUL PHOTO HINT: take your photo in the privacy of your home using a passport app on your smartphone!
Email it to us and we'll print it for your appointment. Be sure to carefully check the photo regulations on travel.state.gov.
Q. What are the fees?
Fees to the Library:
1. Execution Fee (required): $35/per new application
2. Photo Fee (optional): $10 to print a photo
Fees to Butterfield Library can be made by cash, money orders, personal checks, or credit cards.
Fees to the U.S. Department of State: refer to the Fee Calculator on travel.state.gov.
Fees to the U.S. Department of State must be paid via check or money order (no starter checks).
Q. I have a minor. What do I need to know?
Age 15 or under: Both parents (or the child’s legal guardians) must appear with the child. Click here for more information if both parents cannot be present. You must bring the following to the appointment: evidence of the child’s U.S. citizenship, such as an original birth certificate; evidence of the child’s relationship to parents (original birth certificate); and parents’ government-issued ID (such as driver’s license).
Note: Additional restrictions for minors that are 16 or 17 years of age. Click here to review requirements for minors 16 or 17 years of age.
Q. Do you do renewals?
***WE CANNOT DO RENEWALS.*** Renewals must be completed and mailed on your own. We can offer help if you have questions, but cannot accept or mail your renewal application.
HOW TO APPLY for a PASSPORT
Follow the instructions below exactly.
STEP 1:
Complete and Print Form
√ Enter the information online and then print Form DS-11
or
√ Print a blank Form DS-11 and complete by hand in black ink
√ Do not sign the DS-11 form until the Passport Agent instructs you to do so.
STEP 2:
Submit your completed application form and the following additional documents:
Proof of U.S. Citizenship (one of the following):
√ U.S. birth certificate or certified copy
√ Previous U.S. passport (can be fully-valid or expired, but must be undamaged)
√ Certificate of Naturalization
√ Certificate of Citizenship
√ Certificate of a U.S. Birth Abroad
Proof of Identity (one of the following; originals only):*
√ Valid in-state driver's license (not temporary or learner's permit)
√ Valid out-of-state driver's license (not temporary or learner's permit) If you have an out-of-state license, you
MUST provide an additional proof of identity
√ Previous U.S. passport book or passport card (can be fully valid or expired, but must be undamaged)
√ Certificate of Naturalization with identifiable photo attached
√ Certificate of Citizenship with identifiable photo attached
√ Government employee identification card (federal, state, county, municipal)
√ Official U.S. military or military dependent identification card
√ Current (valid) foreign passport
Photocopies:
Copy (front and back) of both citizenship and identity evidence. REQUIRED.
STEP 3:
Pay the Applicable Fees
TWO payments are required:
1. One made payable to the U.S. Department of State for the cost of your passport.
Payment to the U.S. Department of State must be in the form of personal checks or money orders (no starter checks accepted).
2. One made payable to Butterfield Library for the application fee and/or photo. Payment to the Library can be check, money order, or credit card.
Non-Refundable Fees: The passport application fee and the execution fee are non-refundable by law.
REGULAR
Processing & Fees
REGULAR PROCESSING TIME:
√ Routine service can take 6-8 weeks from the day an application is received at a passport agency or center.
ADULT FEES (age 16 and older):
√ Passport Book $130*
√ Passport Card $30
√ Passport Book and Card $160
MINOR FEES (age 15 or younger):
√ Passport Book $100*
√ Passport Card $15
√ Passport Book and Card $115
*As of 12/28/2023- see travel.state.gov for up-to-date fees/timeframe.
EXPEDITED
Processing & Fees
EXPEDITED PROCESSING TIME:
√ Expedited service (for an additional $60) can take 2-3 weeks from the day an application is received at a passport agency or center.
ADULT FEES (age 16 and older):
√ Passport Book $190*
√ Passport Book and Card $220
MINORS
(age 15 or younger):
√ Passport Book $160*
√ Passport Book and Card $175
√ 1 - 2 Day Delivery $18.32
Only available for Passport Book applicants. This service is NOT available for Passport Card applicants. Passport cards are sent via First Class Mail.
*As of 12/28/2023 - see travel.state.gov for up-to-date fees/timeframe.